FUL Special Collections & Archives collects data from social media accounts of individuals, organizations, or other groups who want to donate or transfer their records to the Archives. All donors who are transferring records to the FUL Special Collections & Archives must complete the Social Media Donation/Transfer form.
We collect social media by requesting you, the donor/transferrer to 1) download a copy of the data for your account(s) and 2) transfer the generated data file (zip format) to the Archives as a digital transfer. Instructions on how to donate and transfer your social media data can be found under the Guidelines to Transfer Social Media Account Data to the University Archives web page.
Once social media account data is ingested in the Archives, it will be accessible by the public in the form of the .zip file donated, which means, content will not be viewed the same way as it would on the web. Please note that social media platforms collect a broad range of personal information from those using them, and that the data downloaded from social media accounts will likely contain sensitive information of which you may not be aware as an account holder. Special Collections & Archives has devised a set of default steps to manage potentially sensitive data and will provide you an opportunity to opt in or opt out for the preservation of and access to certain categories of data (see table below).
Table with information related to categories of potentially sensitive data that might be included in the download .zip file and FU Special Collections & Archives’ retention policy for each type. Table adopted with permission from UCSF- Social Media Collecting Policy
Delete phone numbers and email addresses
Account Creation IP Information
Advertising Engagements, Impressions, Conversions, etc.
Retain unless donor requests deletion
Donor can choose to opt out
Delete age and birth date
Delete added contact information and lists
Device and Token Information
Delete information to keep a user logged-in
Delete unless donor requests preservation and certifies that they do not contain protected health information
Donor can choose to opt-in
Personalization (Advertising) Information
Retain algorithmically-generated personalization information
Screen Name Change Information
Special Collections & Archives accepts electronic content at the moment of transfer and does not schedule automatic harvesting/capturing of social media accounts. If your organization or group would like us to facilitate ongoing transfer of your social media content, please reach out to firstname.lastname@example.org to help you set up an automatic download/transfer schedule.