LibGuides: Records Management: Records Not to Transfer

Examples of Records Not to Transfer to University Archives

Records that document routine activities, including:

Accounting Records and records of specific financial transactions
Active Faculty and Academic Staff Personnel Files
Association and Organization Files (not related to or affiliated with Furman University)
Bank and Financial Statements
Benefit Records
Bills and Receipts
Blank forms and unused printed or duplicated materials
Budget Files (Working Papers)
Cash-Books, Day-Books, and Cash-Journals
Checks
Duplicate Copies
Employment Application Files
Employment Eligibility Verification Records
Equipment Inventory or Purchasing Files
Event Notices for Posting or Circulating
Exams and Term Papers
Grade Books and Rolls
Grant Fiscal Records
Grievance Files (Personnel)
Invoices
Leave Records
Mail and Phone Logs
Medical Records
Non-personally addressed correspondence such as "Deans and Directors" memoranda (except for one copy from the author/creator)
Operating Manuals (Equipment)
Operational Reports (Daily, Weekly, or Monthly)
Payroll Records
Personnel Evaluations
Published Statutes, Laws, Regulations, etc.
Purchase Orders and IDOs
Purchasing Records
Readers Files
Rejected or Not-funded Grant Proposals and Files
Replies to questionnaires if the results are recorded and preserved either in the Archives or in a published report
Reprints (Non-faculty and Non-university Publications)
Research Data and Notes
Routine letters of request, transmittal and acknowledgement
Staff Personnel Files
Student Records
Teaching Evaluation Records (unless part of promotion or tenure dossiers)
Time and Attendance Records or Reports
Transitory or Short-term Correspondence and Memoranda
Unsolicited Job Application Files
Vouchers
Warrantees and Guarantees
Warrants
Work papers or drafts which have been published or of which there is a final copy in the archives