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Records Management

Examples of Records to Transfer to University Archives

Records that document the significant activities and core functions of a department, program, or committee including:
  • Accreditation Records
  • Annual Reports
  • Athletic Programs and Promotional Materials
  • Audio Tapes
  • Audit Reports (Internal and External)
  • Awards (Students, Faculty, Staff)
  • Broadsides and Posters
  • Building Plans or Blueprints
  • Capitol Contracts
  • Case Files
  • Clippings Files
  • Committee Files (Trustee, University, or Department)
  • Conflict of Interest Records
  • Constitutions and By-laws (Affiliated Organizations or Groups)
  • Departmental Administrative Files
  • Event Programs and Promotional Materials
  • Faculty and Staff Meeting Minutes and Records
  • Faculty Publications
  • Fellowships (Students, Faculty, and Staff)
  • Film and Video Productions
  • Funded Grant Proposals and Reports
  • Histories of Departments and Programs
  • Honors (Students, Faculty, and Staff)
  • Legal Case Files (affidavits, orders, briefs, testimony transcripts, etc)
  • Maps and Site Plans
  • Newsletters and Departmental Publications
  • Organizational Charts
  • Pamphlets
  • Photographs, Slides and Negatives
  • Planning Reports and Documents
  • Policies and Procedure Manuals
  • Policy and Administrative Correspondence
  • Policy and Administrative Memoranda
  • Press Releases and Clippings
  • Promotion and Tenure Files
  • Publications and Newsletters
  • Scholarships (Students, Faculty, Staff)
  • Scrapbooks for Unit or Affiliated Organization
  • Scripts (programs or presentations)
  • Search or Screening Committee Files
  • Speeches
  • Student Honorary Society Records
  • Studies (Regarding the Institution or Department)